Purchasing Logistic Coordinator
Reports To: Supply Chain Manager
Department: Purchasing/International Logistics
FLSA Status: Full Time / Non-Exempt
Date Prepared: January 2023
Who We Are
As a family-owned company, PALECEK values integrity, loyalty, and strong partnerships. We are driven to improve, innovate, and inspire. We bring our personal best to every aspect of our business, from our design and craft to our internal teamwork and customer service. We are passionate about creativity and believe that beautiful spaces enhance the quality of life.
Summary:
The Purchasing Coordinator is responsible for day-to-day purchasing activities from both international and domestic vendors, ensuring that all goods are purchased in a timely, efficient, and cost-effective manner. With prior experience in Purchasing & Import Logistics, they have the ability to work cross-functionally to devise and implement process improvements.
Description
Import/International Purchasing
Work with overseas office to place orders and ensure order confirmations are received in a timely manner
Receive import paperwork and input data into system to allow for proper tracking, delivery, and receipt of shipments.
Manage files for all incoming containers
Process vendor invoices for payments and maintain accurate records
Resolve any shipment discrepancies
Track container ETAs and communicate daily with trucking company and customs broker to ensure containers are released and delivered promptly
Coordinate with Product Development for sample orders and Hospitality for special orders
Domestic Purchasing
Responsible for all aspects of domestic purchasing including placing orders, following up with vendors, and updating the system with ETAs
Ensure product arrives and is received in system properly
Resolve concerns on purchased goods
Manage office purchase requests, update status and ETAs
Research and negotiate prices, payment terms and lead times
Work cross-functionally to devise and implement processes with the aim of optimizing inventory levels and order cycles
Regularly monitor inventory levels through visual walk throughs of various locations in the facility
Perform other duties as requested
Key Qualifications
Minimum 2 years of work experience in international purchasing
High energy motivated individual with strong work ethic
Excellent interpersonal and communication skills both written and verbal
Strong computer skills: PC for Windows, Word, Excel, and Outlook
Organization Skills: Self-motivated, detail oriented with excellent follow up skills and time management
Strong aptitude for math/numbers
Attention to detail – analytical, good at problem solving
Ability to prioritize
Must have strong written and verbal English communication skills
Self-motivated, detail orientated, ability to learn new processes quickly and efficiently
Ability to analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations
Ability to act with integrity, empathy, professionalism, and confidentiality
Ability to identify and solve problems efficiently and quickly
Ability to work in a fast-paced and sometimes stressful environment
Ability to work independently and in a team
Demonstrates a positive view of role of relationship with customers, vendors and coworkers
Responsive and extremely strong customer service approach to employee needs
Physical Requirements
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 15 pounds unassisted.
Must be able to access and navigate each department at the organization’s facilities.
Must be able to climb stairs.
Pay & Benefits
Pay range: $28 – $31/hourly
Competitive Paid Time Off
A flexible health plan offering medical, dental, and vision benefits
Health Care and Dependent Care Flexible Spending Accounts
Health Savings Account
401(k) Savings Plan
Profit Sharing Benefits
Generous Employee Discount
Surprise Gifts!
If you are interested in applying for this position, please submit your resume and cover letter to hr@palecek.com
