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Purchasing Logistic Coordinator


Reports To: Supply Chain Manager
Department: Purchasing/International Logistics
FLSA Status: Full Time / Non-Exempt
Date Prepared: January 2023
Who We Are
As a family-owned company, PALECEK values integrity, loyalty, and strong partnerships. We are driven to improve, innovate, and inspire. We bring our personal best to every aspect of our business, from our design and craft to our internal teamwork and customer service. We are passionate about creativity and believe that beautiful spaces enhance the quality of life.
The Purchasing Coordinator is responsible for day-to-day purchasing activities from both international and domestic vendors, ensuring that all goods are purchased in a timely, efficient, and cost-effective manner. With prior experience in Purchasing & Import Logistics, they have the ability to work cross-functionally to devise and implement process improvements.
Import/International Purchasing

  • Work with overseas office to place orders and ensure order confirmations are received in a timely manner
  • Receive import paperwork and input data into system to allow for proper tracking, delivery, and receipt of shipments.
  • Manage files for all incoming containers
  • Process vendor invoices for payments and maintain accurate records
  • Resolve any shipment discrepancies
  • Track container ETAs and communicate daily with trucking company and customs broker to ensure containers are released and delivered promptly
  • Coordinate with Product Development for sample orders and Hospitality for special orders
    Domestic Purchasing

  • Responsible for all aspects of domestic purchasing including placing orders, following up with vendors, and updating the system with ETAs
  • Ensure product arrives and is received in system properly
  • Resolve concerns on purchased goods
  • Manage office purchase requests, update status and ETAs
  • Research and negotiate prices, payment terms and lead times
  • Work cross-functionally to devise and implement processes with the aim of optimizing inventory levels and order cycles
  • Regularly monitor inventory levels through visual walk throughs of various locations in the facility
  • Perform other duties as requested
    Key Qualifications

  • Minimum 2 years of work experience in international purchasing
  • High energy motivated individual with strong work ethic
  • Excellent interpersonal and communication skills both written and verbal
  • Strong computer skills: PC for Windows, Word, Excel, and Outlook
  • Organization Skills: Self-motivated, detail oriented with excellent follow up skills and time management
  • Strong aptitude for math/numbers
  • Attention to detail – analytical, good at problem solving
  • Ability to prioritize
  • Must have strong written and verbal English communication skills
  • Self-motivated, detail orientated, ability to learn new processes quickly and efficiently
  • Ability to analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations
  • Ability to act with integrity, empathy, professionalism, and confidentiality
  • Ability to identify and solve problems efficiently and quickly
  • Ability to work in a fast-paced and sometimes stressful environment
  • Ability to work independently and in a team
  • Demonstrates a positive view of role of relationship with customers, vendors and coworkers
  • Responsive and extremely strong customer service approach to employee needs
    Physical Requirements

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds unassisted.
  • Must be able to access and navigate each department at the organization’s facilities.
  • Must be able to climb stairs.
    Pay & Benefits

  • Pay range: $28 – $31/hourly
  • Competitive Paid Time Off
  • A flexible health plan offering medical, dental, and vision benefits
  • Health Care and Dependent Care Flexible Spending Accounts
  • Health Savings Account
  • 401(k) Savings Plan
  • Profit Sharing Benefits
  • Generous Employee Discount
  • Surprise Gifts!
    If you are interested in applying for this position, please submit your resume and cover letter to